HORD @ ColossalCon 2018

Event Description

UPDATE.

Registration is closes and we are no longer accepting waiting list request.

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ORC is pleased to announce that House of Robotic Destruction will be returning to ColossalCon, a cosplay and gaming convention, at Kalahari Resort Indoor Water in Sandusky OH. ColossalCon features many events and actives that draw thousands of convention goers each year. They are promoting HORD as a feature event and we are expecting hundreds of spectators will be watching us, which makes this is a great opportunity to promo robotic combat so please help us by demonstrating good sportsmanship and good showmanship.

Schedule
(all times are tentative and subject to change as needed)

Arena Setup: 6:00am - 7:00am
Check and Safety; 7:00am - 9:00am
Drivers Meeting; 9:00am - 9:30am
Fight Session 1; 9:30am - 11:30pm
Break/Demo; 11:30pm - 12:00pm
Fight Session 2; 12:00pm - 2:30pm
Break/Demo; 2:30pm - 3:00pm
Finials; 3:00pm-5:00pm
Awards; 5:00pm – 5:30pm
Clean Up; 5:30pm – 7:00pm

Please arrive at 7:00am with robots ready to safety and paperwork complete and ready to turn in. We plan having a small test box so we can safety two robots at a time. Pit space will be limited so teams with only one robot will have to share a table with another team.

We will be in the Cypress room which has a loading dock on the east side of the conversion center. When you arrive please drive directly to the Cypress loading dock to unload your equipment.

We absolutely have to be out of the room by 7:00pm. Based on the number of robots expected and the time allotted we will need to average about one fight every 4-1/2 minutes this will require everyone doing their very best to ready for your next fight and to load and unload the arena as quickly as possible. Help setting up and tearing down the arena will be greatly appreciated.

Registration Fees

Registration fees for this event will be $10 per robot and must be paid by May 11th. Fees can be paid via paypal through the builders’ database or by personal check via US mail. To pay by check contact the registration coordinator for instructions. Teams that do not pay their registration fees by May 11th will be dropped

New teams may asked to show proof of viability (ie picture or video of nearly complete robot) by May 11th.

Fees are non-refundable after May 18th. If you have registered, but cannot attend for any reason please contact the registration coordinator.

Second chase registration

In the likely event registration limits are reach before your team has a chance to register please contact the registration coordinator to be placed on a waiting list. If any spots open up due to failure to meet registration requirements by May 11th a second registration window may be opened.

Participant Passes

All HORD participants over 13 years old are required to have a ColossalCon day pass, ORC will be provided with a limited number of day passes for qualified personnel including; volunteers, robot drivers, pit helpers, and adults supervising participating minors. Teams will be guaranteed 1-1/2 passes per robot (rounded down), additional passes may be granted if there is a reasonable need for them and they are available (some teams may not use all the passes they are entitled to). To request additional passes please contact the registration coordinator. If one or more of your robots fails to pass safety some or all of your team’s day passes may be revoked at the discretion of the registration coordinator.

Spectators Passes

Those wishing to watch HORD will need a ColossalCon full event day pass. If there is sufficient demand we may be able to provide group rate tickets for friends and family of HORD participants. Regrettably are not able to offer HORD only spectator passes.

Paper work

Teams will need to fill out the ORC Safety Form and MC Que Card for each robot attending.
All [human] team members that will be in the pit area must complete a Release Form. Participants under the age of 18 must be accompanied by an adult. If the supervising adult is not a legal parent or guardian please contact registration for special instructions. Bring all completed forms with you to the event.

Paperwork forms can be found on the event page on the ORC website.

Arena

Matches will run in the ORC 8’ x 8’ octagonal arena. 1-1/2 minutes into the match one 14" x 14" pit will open.

Rule set

ORC has updated their rule set to conform to the current standard rules published by SPARC.tool. Please review the rule documents on the ORC website.

Tournament Structure

Classes with 6 or more robots we will fight a modified double elimination. Due to time constraints, the final round will be single elimination; if the winner's bracket finalist is beat by the loser's bracket finalist there will not be a rematch. Weight classes with 5 or less robots will fight round robin.

Rumbles and grudge matches will be held if there is sufficient time interest. Builders’ whose robots have been eliminated are encouraged to stay for rumbles.

Lunch

There are numerous food venders on sight, however lines will be lengthy and we have limited time for breaks. It is recommended that builders bring a lunch. Coolers are allowed.#8195;

Prizes and awards

ORC has a number of sponsors that provide a variety or robot related merchandise for prizes. Prizes and trophies will be awards to the top finishers in each weight class and winner of any rumbles that are held (time permitting). In addition prizes may be offered to winners of special awards at the discretion of the judge. Special awards may include;

Big Hitter; robot/driver that demonstrators exceptional weapon hits for its weight class.

Best Death Scene; robot/driver that suffers a spectacular knockout blow.

Excellence in driver; robot/driver that shows exceptional control and/or strategy

Showmanship; driver that show energy and enthusiasm, that plays to the audience, has the best costume and/or battle cry.

Rookie of the Year; Best first time driver in a weight class.

Award winning drives will be allowed to choose a prize from the prize table in the following order; tournament top finishers largest weight class to smallest weight class, rumble winners largest weight class to smallest weight class, then special awards winners largest weight class to smallest weight class.

Break Time Entertainment

To help keep the audience engaged during the breaks in the main tournament we are currently seeking for individuals/group who can provide a 15-30 minute demonstration of something related to robotics during those breaks. This could include (but not limited to);

Biped Robot Kung-Fu / Boxing / Dancing / Whatever
Astromech demo
Giant Hexpod doing something cool
12lb/15lb robot smashing printers
Robot soccer / hockey
Lego Mindstorm

Demo performers will need to report to the event coordinator during morning check in and then perform their demo at a scheduled time. Demos will be done in or in front of the combat arena. Demo performs will be provided with ColossalCon day passes and will be free to tour the con when they are not preforming. Please submit your demo proposal to registration@ohiorobotclub.com

About ColossalCon;
ColossalCon is a Japanese animation convention. Each year, we bring out notable voice actors and industry guests to be a part of our convention, with programming which features them throughout the weekend, as well as autograph sessions which are free to our attendees. We offer a wide variety of programming options throughout the course of the weekend which include costume contests, four dances, events and discussions featuring anime industry guests, game shows, and a wealth of panels about not only anime, but manga, video games and aspects of Japanese culture as well. We also have a large and spacious Dealer’s Room for all of your anime shopping, an Artist Alley for hand-crafted goods and art, and our own version of a flea market, for people to swap and sell their unused anime merchandise.

About Kalahari Resort and Convention Center
Kalahari in Sandusky, Ohio, is a unique location, which offers a large convention center, plenty of accommodations and dining options, and the largest indoor waterpark in the country. Only minutes away from Cedar Point, Mills Creek Golf Course and historic downtown Sandusky, as well as an easy drive to Put-in-Bay and downtown Cleveland, ColossalCon is a premier beginning of summer destination.

Address; 7000 Kalahari Drive, Sandusky, OH 44870

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